Careers

POSITION DESCRIPTION

GENERAL DESCRIPTION:

This is a full-time position responsible for managing day-to-day accounting responsibilities in support of our organization. This role involves close collaboration with the Executive Director & Treasurer to ensure accurate financial reporting and compliance with relevant regulations. 

CORE RESPONSIBILITIES:

Responsible for the comprehensive financial and administrative management within the organization to include accounts payable, credit card management, cash and donation receipts, accounts receivable, cash management. grant compliance, contracts, insurance, employee payroll and benefit programs.

People: 

• Communicate with timeliness, clarity and positivity with people of all levels, including internal and external contacts.

• Develop and maintain a collaborative positive, functional relationship with staff, volunteers, and vendors

Accounts Payable

• Review coding and enter approved invoices at least weekly; review vendor statements on a monthly basis and remedy account issues; and ensure vendor discounts are being taken

• Work with vendors to negotiate better terms for MHFH

• Review invoices to eliminate payment of sales tax

• Initiate weekly check runs

• Match invoices to checks 

• Distribute checks to vendors 

• Create and maintain vendor files 

• Process all automated and credit card transactions

• Assist with reconciling accounts payable on a monthly basis

• Create manual checks from approved check requests

• Coordinate account payable vendor information for annual workers compensation audit

• Create required audit schedules and pull documents as required for annual audit

• Produce and distribute annual 1099s to vendors and IRS

• Manager Payroll & HR duties

Accounts Receivable

• Record grants receivable and payments related to the receivables

• Assist with reconciling accounts receivable on a monthly basis

• Assist with reconciling homeowner records with mortgage servicing software

Cash and Donation Management

• Process donation receipts

• Review daily remote and physical bank deposits

• Record gifts in-kind

• Record automated deposits and withdrawals per banking activity

• Cash management

• Perform bank reconciliations on a monthly basis

• Provide annual audit and 990 informational tax return donations schedules

• Work with development staff to reconcile donor gift reports to general ledger

Inventory Management

• Maintain property, plant and equipment schedules for acquisitions, sales and retirement of assets

Annual Duties

• Work with team to produce annual budget

• Work with outside auditors to produce the 990 tax filing

Financial Reporting

• Produce internal monthly financial reporting package for Board of Directors

• Liaise and work closely with external accounting firm to support year end audit and tax compliance filings

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of entry level accounting

• Proficiency in word processing, spreadsheets, databases and accounting software, including Excel and Word

• Proficiency with QuickBooks

• Accurate and timely data entry

• Ability to proactively determine priorities and meet deadlines

• Good written and verbal communication skills

• Detail oriented and organized

• Ability to maintain confidentiality

• Collaborative team player

• Experience working with volunteers desirable, requiring flexibility and availability to assist them

• Self-starter and ability to work independently with minimal supervision

EDUCATION:

• Bachelors in Business Administration with a concentration in accounting or Associates degree in bookkeeping or accounting preferred. Direct experience in the accounting field may be considered in place of a degree.